Automation & AI · from £995
Leads are slipping through your fingers.
Someone enquires. You're on a job, you mean to reply, three days pass, they've gone with someone else. Not because you're worse, because you were slower. I build the systems that reply in seconds, follow up politely, and put AI to work on the admin, so every lead is looked after even when you're up a ladder.
The problem
Where the money leaks
Slow replies lose jobs
Most enquiries go with whoever responds first. If replying depends on you remembering, you are losing work you never knew you had.
Everything lives in your head
Quotes to chase, calls to return, jobs to invoice, scattered across texts, emails and a notebook in the van. Things fall through, and money falls with them.
You're drowning in tools and admin
A booking app here, a mailing tool there, invoices somewhere else. None of them talk to each other, you're paying for all of them, and the admin still lands on you at 9pm.
Not sure this is your actual problem?The free review will tell you- even if the answer is "you don't need me".
Is this you?
Honest answer: who this is for.
I'd rather point you at the right thing than sell you the wrong one.
Yes, if any of these sound like you
- Enquiries come in and some of them go cold before you reply
- Chasing quotes, reviews and invoices eats your evenings
- You've dabbled with AI and never got anything genuinely useful out of it
Probably not, if instead
- Hardly any enquiries are coming in yet → fix the website or the visibility first
- You need a bespoke tool building from scratch → that's a custom build
What you get
Every lead caught.
Every follow-up sent.
One simple CRM
Every lead, conversation and job in one place. CRM just means a tidy system for who said what, and what happens next.
Instant lead response
Someone fills in your form and gets a friendly text and email back in seconds, even when you're mid-job or mid-school run. First to respond usually wins the work.
Follow-up that never forgets
Polite, human-sounding chase-ups for quotes and enquiries. Written in your voice, sent automatically, stopped the moment they reply.
Reviews on autopilot
Every happy customer gets a well-timed nudge to leave a Google review. Your reputation grows while you work.
Bookings, reminders and invoices
Online booking, appointment reminders that cut no-shows, and invoice chasing that does not make things awkward. All connected.
AI that earns its keep
Practical AI for the boring bits: drafting replies, triaging enquiries, summarising information, keeping content moving. No hype, just hours back every week.
Pricing
Two sizes. Both stop the leaking.
One-off setup, plus VAT. It runs on PortalOS, my own platform, at £99 a month, which typically replaces £200 to £300 of separate tools you are already paying for.
Setup
£995 + VAT
The essentials that stop leads going cold, built around how you actually work.
- One CRM with every lead and conversation in it
- Instant text and email response to new enquiries
- Follow-up sequences written in your voice
- Automatic Google review requests
- Set up, tested and handed over with training
Complete
£1,995 + VAT
The full system, with AI doing the admin that currently lands on you.
- Everything in Setup
- Online booking, reminders and invoice chasing
- AI workflows for drafting, triage and summaries
- AI trained on your business, in your tone of voice
- Connected to your website, inbox and calendar
- A month of tuning after go-live
How it works
From leaky bucket to airtight.
Map what happens now
I follow a lead through your business and find where they go quiet, get forgotten, or fall out of the bucket. Most owners are shocked by how many were slipping away.
Plug the leaks
I build in priority order: instant response first, then follow-up, then reviews and reminders. You feel the difference in week one, with enquiries answered before you've even seen them.
Put AI on the admin
Once the leaks are plugged, I point AI at the repetitive jobs: drafting replies, sorting enquiries, summarising, keeping content moving. Everything is approved by you before it goes near a customer.
Train and hand over
You get a system your whole team can use from their phone, and I stay close while you bed it in.
Fair questions
The 'will this annoy my customers?' questions.
Is this going to annoy my customers?
The opposite, done right. Fast replies and helpful reminders feel like great service. Nobody has ever complained about hearing back too quickly.
Will the AI make me sound like a robot?
No, and if it ever does, I've set it up wrong. Every automated message is written in your voice and approved by you, and AI handles drafts and admin behind the scenes. Your customers just experience a business that's remarkably on the ball.
I'm not techy. Will I actually use it?
That is exactly who I build for. If you can use WhatsApp, you can use this. And I set everything up for you, so you are never left staring at an empty dashboard.
What does it cost to run?
Setup is £995 or £1,995 depending on how much I automate. It runs on PortalOS, my own platform, at £99 a month, which usually replaces more than it costs. Any AI tools involved are small monthly fees I will tell you about before we start.
What if I only want the AI bit?
Then we scope just that. Plenty of people start with AI on one specific job, like drafting replies or turning one blog post into a month of social. If that is all you need, that is all I will sell you.
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Other things I can take off your plate.
Is Automation & AI your next move?
One call and you'll know - whether it's this, something cheaper, or nothing at all. I'll tell you straight.
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